If a line item from an invoice is added to a check and finalized, but the invoice is later reversed, then a negative payable will exist for the line item until one of the below steps is taken.

 

Correct Reversal Steps for Invoices & Checks:

  1.  Checks
  2. Invoices

 

Steps to resolve a negative payable for an invoice(choose one):

  •  Locate & reverse original check.
    • After obtaining invoice reference #, click Accounting icon & hover to choose General Ledger.
    • On Postings screen, enter invoice reference #.
    • Click Payment Type to sort until Check appears.
    • The check reference # will  appear under the Payment Ref. # column.
    • Reverse check.

 

OR

 

  • Add negative payable line items as a credit to a check, which will also clear the open payable.