Quick Workflow on Journal Entries

  1. Create Invoice
    • Debit: Internal Producer Expense
    • Credit: Internal Producer Payable
  2. Make a Write-Off
    • Debit: Internal Producer Payable (this then gets cleared out)
    • Credit: Write-Offs
  3. Correct QuickBooks Internal Producer Account
    • ***Only do this transaction if you originally Debited Internal Producer Expense when creating a check to the producer in QuickBooks***
    • Debit: Write-offs
    • Credit: Internal Producer Expense

In Depth Workflow Solution

To clear a Payable in the system without creating a check or payment you will need to Write-Off the Payables, then made a journal entry to adjust the Internal Commission Expense Account.


To create a Write-off:

  1. Click on the Accounting icon, then hover over it & select Payables
  2. Click on the Write-Offs tab at the top
  3. Click on the blue Add Write-Off button in the upper-right
  4. Enter the Payee (producer) name, select a Branch, and fill in the Date
  5. Once the Write-Off is Saved, click the Actions drop down in the upper-right of the page, and click on Select Line Items
  6. Select the Payable Line Items you would like to clear, by checking the box to the left of the invoice number, click Add, then Next
  7. Type in the amount you wish to Write-Off for each individual line item in the Write-Off Amount box (if it's a positive value, enter the number as a positive - And if it's a negative value, enter the number as a negative)
  8. Click Save

To create an Adjusting Journal Entry for Internal Commission Expense Amount:

  1. Click on the Accounting icon, then hover over it and select General Ledger
  2. Click on the blue Add Journal Entry button in the upper-right
  3. On the Add Journal Entry page, fill in the accounts you want to debit and credit and enter the correct Amount (Be sure to enter the Amount you wrote off in the Amount Field)
    • Debit: Write-Offs
    • Credit: Internal Producer Expense
  4. Click Save

This will clear the Internal Commission Expense so that the Internal Commission Expense does not have double entries from your payroll service.