The Payables Overview page available in Accounting for select Accounting customers. This page is designed to show where your agency stands with current Payables balances. Bonus: It adjusts in real time!  

• Easily navigate and see Open Payables
• Know where your agency stands with Payables at any moment in time
• Link directly to the Payable Worklist Report or Autopay

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Accessing the feature

You will access the page the same way you access Payables today.

1. Hover over the Accounting icon.

2. Choose Payables from the list. This will redirect you to the Payables Overview page.

How it works

The Payables Overview is the landing page when navigating to Accounting and selecting Payables. The original tabs are still available the Payables Overview will just be first tab instead of Checks.  

Use the Branch Filter to see the Payables for a specific location by selecting the down arrow and choosing the branch from the list. Also, the Payables by Branch section can be expanded to compare payables by location. By default it will always be collapsed when you come to the the Overview page. To expand, simply select the down arrow on the Payables by Branch section. To collapse the section, select the up arrow. 

Attention! - The Branch filter will only be visible to agencies that have branches.

There is a Paid in Full Only checkbox under the Branch filter. When checked, the system will filter the payable line items to show the invoices that have been paid in full by the customer. This is applicable for Agency Bill Payables associated with Invoices and Producers.

You can find the Total Payables on the left side of the page. Total Payables shows the total amount of all the payables that the agency owes. It will adjust based on the Branch filter and Paid in Full Only checkbox selection(s).

Below the Total Payables, there are Payee cards that show the total payables by Payee:

• Billing Company – This is money owed to the Billing Company for Agency Bill invoices/policies.
• Branch – These payables exist when a payable is made to a branch to transfer money to their bank account.
• Finance Company – Payables represented here are created when a refund for a policy is created and money is owed back to the Finance Company.
• Insured – The totals listed here reflect money owed back to Insureds for returned premium.
• Producer – This is money owed to your producers both Agency Bill and Direct Bill. It will allow you to easily see where your producers stand with their monthly commissions and what they have earned.
• Tax Authority, Third Party and Writing Company – These payables are created when they are added onto Invoices for specific line items.

Any Payees that do not have open payables will not be shown on the Payables Overview since there is nothing owed to them.

When a Payee Card is selected the page will update with more details included the specific Payee names creating that balance.

The table with Payables by Payee will have the option to sort by any of the listed columns by selecting the column header to sort Ascending and selecting the column header a second time to sort Descending. 

You can also filter the table using the various drop-downs. The drop-downs available are determined by the Payee Card you have selected on the left side of the page.

After reviewing the payables, link directly to AutoPay to create checks quickly or link directly to the Payable Worklist Report using the respective buttons in the top-right of the page. Then watch the Payables Overview update in real time. 

We hope this training article was helpful in learning how to use the Payables Overview page. Please let us know if this article was helpful by answering the question below. Check out our related articles on the right-side of the page to learn more about EZLynx!