With this release, we are excited to announce the new Receivables Overview for all Accounting Users! This page provides a real-time view of your agency’s current Receivables balances. 

  • Quickly view the Open Receivables and Unapplied Cash at your Agency 
  • Compare receivables by: producers, branches, insurance companies and finance companies
  • Know the exact receivable balance of Insureds and Finance Companies in real time 
  • Directly link to Insured Invoices to quickly apply payments 


TABLE OF CONTENTS

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Accessing the feature


The Receivables Overview is the new landing page when navigating to Accounting and selecting Receivables.  

Access the Receivables Overview by:


1. Hover over the Accounting icon.

2. Choose Receivables. This will take you to the new Receivables Overview page.


How it works


Once on the Receivables Overview page, you'll see the Total Receivables and Payer cards. The Total Receivables shows the total amount of all the open Receivables based on the Invoices that have been created. Below the Total Receivables, there are Payer cards: 

  • Insured – This will show the total amount that needs to be collected from your Insureds. 
  • Finance Company – This is the total amount owed by the Finance Company 
  • Unapplied Receipts – Represent the total of Unapplied Receipts for that Payer, these totals are not factored in the receivable totals since they have already been received. To clear Unapplied Receipt balance, the receipt needs to be applied or refunded. 


Above the Total Receivables is a Branch filter which allows you to see the Receivables for a specific location. Please note, this filter is only visible to agencies that have branches. 



There are also separate tables that can be expanded to show the Receivables by Branch, Producer, or Insured. You can expand or minimize each table by using the arrows on the right. 



Please note, the Receivables by Branch table will only be visible to agencies that have branches and is minimized by default. You can expand the Branch table to compare payables by location.



The Receivables by Producer table displays the total receivables for agency-billed invoices linked to the producer earning a commission on those invoices. 


On this table you can:

  • Use the Producers search bar to find specific producers
  • Use the Export button to see a full list of all the producers associated with invoices that have open receivables
  • Use the Details button to drill into more detail for a specific producer


Please note, if there are multiple producers on the same invoice, the invoice will be included in the totals for both producers. 



The Receivables by Insured table displays the total receivables for agency billed invoices linked to the insured. 


On this table you can: 

  • Use the Insureds search bar to find specific insureds
  • Use the Export button to see a full list of all insureds associated with invoices that have open receivables
  • Use the Details button to drill into more detail for a specific insured
    • From the Details section you, can then link to the invoice that needs to be paid or the receipt that needs to be applied. Please note, if you link to the invoice or receipt, use the back button on your browser to return to the Receivables Overview page.



On all the tables you can sort by any of the listed columns. To sort by ascending select a column header so the arrow points up. To sort by descending, select the column header again so the arrow points down. 



You can also use the link to the Aged Receivables Report to see all of the Receivable details at one time.


Practical Applications  


To make the best use of this feature, check this page periodically throughout the month to see where your agency stands with Receivables.  


  • Monitor Insured Receivables to know who needs to be sent an invoice or statement. Then link from this page to enter multiple receipts in row.  
  • Link from the Receivables Overview to work through Unapplied Receipts for Insureds or Finance Companies.
  • Assign someone at your office to use this page when collecting receivables.  

We hope you are excited for this new feature and look forward to our future releases. Please let us know if this article was helpful in learning about the new feature by answering the question below. Check out our related articles on the right-side of the page to learn more about EZLynx!